Project Delivery Coordinator

Overview

This role is eligible for the following locations:  Chicago, IL 

Overview 

Shive-Hattery has an exciting opportunity for a Project Delivery Coordinator supporting our Project Management team in our Chicago, IL, office, an early career opportunity ranging from 2-5 years of experience focused on Project Administration/Office Administration. 

As a Project Delivery Coordinator at Shive-Hattery, you will allow us to better serve our current and future clients by helping our Project teams with their administrative needs ranging from meeting minutes to helping build project plans.  

We are looking for a detail-oriented person with an interest in the A/E industry. Someone with Project Administration/Office Administration experience, and someone who will be an asset to our team culture. 

Our Chicago office is full of about 30 team members and is located at the heart of River North! 

What You’ll Do: 

• Implement and maintain systems and processes in support of project delivery. 
• Coordinate with Project Manager and Project Team regarding deliverables to Clients, Contractors, agencies, and other entities as required. 
• Work closely and communicate clearly with Project Manager and Project Team on a variety of tasks and events. 
• Prepare and coordinate contracts, project schedules, general coordination, project plans, specification manuals, and documentation from project meetings.  
• Coordinate bidding and construction administration processes to assist the Project Team, Client, and Contractor and maintain the project schedule.  
• File, distribute, and manage construction administrative documentation including questions/requests for information (RFIs) and submittals from contractors, change orders, observation reports, supplemental instructions to contractors, pay applications, etc.  
• Assist with general office duties 

Who You Are: 

• Bachelors Degree, 2-5 years of experience in Business Administration, or experience providing administrative services in the A/E consulting industry. 
• Experience in a client focused, supportive or administrative role, both internal and external, and exhibiting a willingness to help with a can-do attitude  
• Proficient in using the Microsoft Office software family (Excel, Word, OneNote, Project) and Adobe/Bluebeam PDF software.  
• Experience with Newforma, BSD Speclink, and Deltek Vantagepoint software is a plus. 
• Willing to innovate and continuously improve and learn.  
• Highly organized with an attention to detail  
• Experience with the use of virtual programs and tools to proactively coordinate and communicate online with teams, Clients, and Contractors.  
• Interested in continuously improving processes and a willingness to teach and foster others. 
• Be adaptive to change and accept shifting tasks daily to align with project schedules, customer requests, and internal team needs 

Life at Shive-Hattery! 

Shive-Hattery strives to provide outstanding client service and provide rewarding careers to our employees. Our learning and teaching culture is based on collaboration; everyone is empowered to mentor and teach other employees while continuing to develop your skills to grow professionally at Shive-Hattery.? 

Shive-Hattery offers an outstanding and competitive compensation package, please see below for our compensation structure, and what sets us apart. 

The hourly range for this position is $21/HR-$29/HR. This is dependent on experience that will be discussed and vetted through the interview process. All hourly roles are eligible for Overtime at a rate of time and a half. 

Our Perks/Differentiators 

Hybrid Flexibility- this role will have an expectation of being in office at least 4 days a week. 

Overtime Eligible- we believe you should be compensated for any additional hours put in. 

401K/Roth 401K with 3% Match 

8 Paid Holidays + PTO 

Profit Sharing 

Parental Leave 

Shive-Hattery offers a flexible work environment and supports balancing personal and professional responsibilities. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or status as a protected veteran.